Demo build · This is a mockup of what your new PropertyMax site could look like · OO sample
HOA Management Platform

HOA software built for boards, not just property managers.

PropertyMax is the all-in-one platform for self-managed boards and small management companies. Dues collection, owner communications, document storage, vendor RFQs, and architectural review - in one place, priced per door.

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180+ HOA boards across FL, TX, AZ SOC 2 Type II [demo] 12-minute average board onboarding No setup fees, no contracts, cancel anytime
Trusted by 180+ HOAs across FL, TX & AZ
Sunrise Ridge HOA Lakeshore Commons Oak Valley COA Desert Bloom Association Magnolia Bay HOA Cypress Pointe Board
180+
HOA boards using PropertyMax daily
$2.4M+
Dues collected through the platform every month
12 min
Average board onboarding from signup to first dues run
The Platform

Nine modules. One login.
Built around the way boards actually work.

Every module is designed for self-managed boards first, then extended for management companies. No retrofitted commercial property tools - this was built for HOAs from day one.

🛡

Board Portal

Private board workspace with proposals, voting, action items, and meeting prep. Permissions tuned to board roles.

👤

Owner Self-Service

Owners log in to pay dues, file maintenance requests, RSVP to meetings, and access community documents - 24/7.

💰

Dues & Payments

ACH, card, and recurring billing built in. Auto-late fees, payment plans, and full ledger per door. No third-party processor lock-in.

📚

Document Library

Bylaws, CC&Rs, meeting minutes, financials, and architectural standards - searchable, versioned, and access-controlled.

🔨

Vendor RFQs

Send RFQs to your approved vendor list, collect bids in-app, store W-9s and COIs, and rate vendors after each job.

🏠

Architectural Review

Owners submit ARC requests with photos and plans. Routed to your committee with comments, votes, and decision letters.

🗓

Meeting Tools

Agenda builder, quorum tracker, motion recording, and one-click minutes export. Compatible with Zoom and Google Meet.

🔧

Maintenance Requests

Owners submit work orders with photos. Auto-routed to the right vendor with SLA tracking and owner status updates.

📊

Reserve Studies

Track reserve fund health against component lifecycles. Visual dashboards for board planning and owner transparency.

Suburban HOA neighbourhood
Why PropertyMax

Why PropertyMax beats AppFolio,
Buildium & HOA Sites.

Most HOA software is property-management software with an HOA module bolted on. PropertyMax was designed the other way round - boards first, with management company features layered on top.

  • 1

    Purpose-built for HOAs

    Not retrofitted from commercial property management. Every screen, role, and workflow assumes a homeowners association is using it.

  • 2

    Board-first, not manager-first

    Self-managed boards can run the platform without hiring a management company. Add a manager later if you outgrow it - same software.

  • 3

    Transparent per-door pricing

    One price per door, every month. No setup fees, no integration fees, no per-feature upcharges, no multi-year contracts.

Side by Side

PropertyMax vs the competition

A snapshot of where PropertyMax wins against the platforms boards most often switch from.

Feature
PropertyMax
AppFolio / HOA Sites / Buildium
Built specifically for HOAs (not commercial PM)
✓
✗
Self-managed board mode (no manager required)
✓
✗
Per-door pricing, no setup or integration fees
✓
✗
Architectural review workflow built in
✓
Add-on or none
Onboard a new board in under 15 minutes
✓
✗
No per-feature upcharges
✓
✗
Month-to-month, cancel anytime
✓
Annual contracts
Customer Voices

Boards & managers using PropertyMax

Illustrative quotes representative of feedback from HOA board presidents and self-managed associations.

★★★★★

"We were paying our old management company $[demo] a month plus per-feature fees. PropertyMax let our board self-manage in three weeks - dues collection actually went up 11% because owners can pay from their phone."

Board president
Maria T.
Board President, Sunrise Ridge HOA · 142 doors [illustrative]
★★★★★

"The architectural review workflow alone is worth the switch. Our committee used to lose paint-colour requests in email threads. Now everything is timestamped, voted on in-app, and the decision letter is automatic."

Board treasurer
David R.
Treasurer, Oak Valley COA · 88 doors [illustrative]
Pricing

Per-door pricing. No surprises.

One simple monthly price multiplied by the number of doors in your association. Every module included. No setup fee, no integration fee, no annual contract.

Standard Plan
Everything Included
$[demo]
per door, per month
  • All 9 modules included
  • Unlimited owners and board members
  • ACH and card payments built in
  • SOC 2 Type II infrastructure [demo]
  • Email and chat support
  • Cancel any time, no contract
Request Pricing for Your Board

See it run on your board's data.

Book a 20-minute demo. We'll walk through dues, ARC, vendors, and meetings using a sandbox built around an HOA your size.

Request Demo Watch 3-min Overview